Changelog

Follow up on the latest improvements and updates.

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Wise Improvements and Bug Fix
🌟Improved WISE Reporting for Next Year Grade
  • Starting with the
    2025–26 school year
    , we now send
    Next Year Grade Level
    to WISE based on the student’s promotion details.
✅ What’s New
  • Grade level is now calculated from
    Student Profile → Enrollment → History → Promotion Details
  • Promoted to Next Grade
    → Next grade is sent (e.g., Grade 2 → 03)
  • Retained in Current Grade
    → Current grade is sent (e.g., Grade 2 → 02)
  • Default is “Promoted to Next Grade”
    (schools can adjust as needed)
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No Change for Prior Years
2024–25 and earlier
will continue using the
Repeat Grade Indicator
Why This Matters
  • Helps prevent WISE errors related to missing: Next Grade Level, Exit Date / Exit Type
  • Ensures smoother certification and accurate student progression reporting
✔️ Action Required
  • Review and update
    Promotion Details
    and
    Exit Information
    for students, especially for transfers or mid-year changes
  • Send the updated data of the student to wise
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🌟Bug Fix
Correct Attendance Days for Past Years
  • Fixed an issue where
    attendance days were miscalculated
    for past school years.
  • Now accurately uses the student’s
    enrollment start and end dates
    with the condition that it is within the track start and end date.
Impact:
  • More accurate attendance reporting
  • Fewer discrepancies in WISE submissions
🌟 New & Improved Meal Ordering Experience — Built from School Feedback
We’re excited to introduce a major upgrade to meal ordering, designed to make planning, ordering, and managing meals
simpler, clearer, and more reliable
—for families and schools alike.
These improvements are based on feedback shared by
school administrators and staff
, who advocated on behalf of families and highlighted opportunities to make the ordering experience more intuitive.
We listened—and delivered.
💬 What We Heard from Schools
Schools shared that families needed:
  • A way to
    self‑order meals
    for their children
  • Clear visibility into
    prices and meal options
  • Better
    allergen and diet information
  • Fewer ordering errors and last‑minute surprises
Schools also asked for:
  • Stronger control over
    store hours and order cutoffs
  • The ability to
    accept advance orders
  • Discount program offering to staff members
  • Consistent behavior across
    POS, Attendance, and family ordering pages
  • Reduced support questions around availability and deadlines
This release addresses all of the above.
✅ What’s New for Families
Calendar‑Based Weekly Ordering
Families can now plan meals using a clear weekly calendar:
  • See available menu items by day
  • Easily identify ordering windows and cafeteria closures
  • Past and closed days are clearly disabled
Smarter Filters
Families can filter meals by:
  • Student (single or multiple children)
  • Allergens (exclusion‑based, with clear icons)
  • Diet preferences (Vegan / Vegetarian, when available)
Menus update instantly—no page reloads.
Plan Ahead with Confidence
Families can:
  • Build orders across multiple days and weeks
  • Move between weeks without losing selections
  • See totals update in real time
Program‑Based Pricing
Pricing automatically reflects student meal programs:
  • Full Price, Reduced, or Free
  • Discounts are clearly displayed
  • Totals are validated before confirmation—no surprises
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✅ What’s New for Schools
Smarter Store Scheduling & Cutoffs
Schools now have enhanced control over when orders can be placed:
  • Stores can run daily or in defined blocks
  • Start times, end times, and order due‑by cutoffs are enforced automatically
  • Late or invalid orders are prevented by design
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Consistent Ordering Rules Everywhere
Availability rules are applied consistently across:
  • Attendance (School & Classroom)
  • Family ordering pages
This ensures families and staff only see and order what’s truly available.
Note:
The POS interface continues to allow admins and cafeteria staff to log orders for past dates when the store and item were available, providing flexibility for operational reconciliation.
Staff Discount Program Support (NEW)
Schools can now
enroll staff into discount programs
, allowing staff members to receive discounted meal pricing where applicable.
This provides greater flexibility and ensures consistent pricing rules for both students and staff.
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Note
: State Lunch report will continue to show students data. If you specifically select Staff is when the report will include staff data.
Easier Cafeteria Closure Management (NEW)
Admins now have a
more efficient way to mark cafeteria closure days
, ensuring:
  • Closed days are clearly reflected across ordering experiences
  • Families cannot place orders on cafeteria holidays or non‑serving days
  • Menus and calendars stay accurate with minimal effort
This reduces confusion and prevents invalid orders on closed days.
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Cleaner, More Reliable Ordering
  • Lunch ordering has been removed from
    Visual Attendance
  • Ordering is now routed through POS and family ordering flows
  • Daily internal ordering workflow from attendance remains unchanged
🎯 Why This Matters
These improvements help:
  • Families place accurate, informed orders
  • Schools reduce ordering errors and last‑minute changes
  • Schools better
    plan demand and manage supply
    through advance orders
  • Staff benefit from discount programs where applicable
  • Everyone can trust that availability, pricing, and deadlines are clear and consistent
Most importantly, this release reflects
schools advocating for families
—and our commitment to acting on that feedback.
🚀 We’re Just Getting Started
This update is part of our continued investment in making meal ordering:
  • Easier to use
  • More transparent
  • More reliable for schools and families
Thank you to the school teams who shared feedback and helped shape these improvements. Please keep it coming—we’re listening.
If you need any help adjusting the Point-of-Sale configurations, please reach out to our support team.
✔️Knowledge Base Links Updated
We’ve updated our knowledge base and support links to the latest resource.
  • All help articles and support resources are now accessible from the updated links in the application.
No other changes to content or workflow—just a smoother, more reliable way to find answers when you need them.
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✔️Improved Release Note Widget Experience
We’ve made an update to ensure the release note widget (rocket icon) always stays fully visible—no matter your screen size or device.
  • The release note panel now resizes and adjusts automatically if you shrink your browser window.
  • No more content getting cut off or hidden—everything remains accessible, including buttons and close icons.
This change makes it easier for you to stay updated of all the improvements and fixes we release regularly. image
Staff Calendar in Classroom Module | Improved Email Open Tracking in Communications | Maintenance and Bug Fixes
📅 New: Staff Calendar in Classroom
Teachers and staff now have a
dedicated calendar view
in the Classroom portal to easily access School Events and Track schedule—all in one place.
What you can do
  • Access the calendar from
    Schedules
    in the left navigation
  • View events in
    Month, Week, or Day
    format
  • Filter events by
    Tracks
    (select one or many)
  • See
    color‑coded events
    by Track for quick identification
Smart & Personalized
  • All Tracks are selected by default
  • Your Track selections are
    remembered
    for next time
  • School events always appear
    , even when filters are applied
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Clear visibility
  • Staff-only events are marked with a lock icon and shown only to staff
  • Public events are marked with a globe icon and are visible to household users
If no Tracks are set up yet, you’ll see a helpful message prompting configuration.
This update helps staff stay organized, informed, and focused.
🌟Improved Email Open Tracking in Communications
Tracking email engagement is now faster and easier in the Communications module.
What’s new
  • A new
    “Email Opened”
    column is added to
    Sent → Email details
    , showing
    Yes / No
    at a glance
  • Quickly identify recipients who
    haven’t opened an email
    —no more clicking into each record
  • Columns for
    Email Address
    ,
    Email Status
    , and
    Email Opened
    are now clearly separated
  • Columns can be
    sorted
    , making it easy to group opened vs. not opened emails
  • The details modal opens when you click the
    status
    , just like before
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This update helps admins
follow up faster
, improve communication effectiveness, and save time with a single-click view of email engagement.
✔️Maintenance and Bug Fixes
  • The Attendance page in School → Student → Directory now consistently displays student names in the Last Name, First Name (Preferred Name) format.
  • Behind-the-Scenes Performance Upgrade: We’ve added enhanced performance monitoring to Educate to better understand real user experience and improve app speed and reliability. This helps us identify issues faster and keep the platform running smoothly—without any changes to how you use the product.
  • Improved report card visibility after regeneration: After regenerating report cards, the regeneration toggle now automatically turns off, making it easier to immediately view and review the generated report cards.
  • Fixed an issue where the Conduct Incident Listing report showed incorrect incident counts and totals. The report now accurately reflects student conduct incidents based on the selected criteria.
🔐 Improved Permission Visibility & Consistency
We’ve fixed an issue where security permissions were not always behaving as expected for parents and contacts (Household Module users).
What’s improved:
  • When a main (parent) menu is hidden, all related sub‑menus are automatically hidden.
  • When access is granted to a sub‑menu, the main (parent) menu will now automatically reflect the correct permission.
  • Household Module users will now see menus correctly based on the permissions set—no missing or partially visible options.
Why this matters:
  • Ensures consistent, predictable access behavior.
  • Prevents confusion caused by menus appearing or disappearing unexpectedly.
  • Improves security accuracy for parents, contacts, and Household Module users.
Email Reply Routing Fixed
  • Replies to
    teacher-sent emails
    now correctly go to the
    teacher’s selected “Reply To” email address
    .
  • Replies to
    automated notifications
    continue to go to the
    school’s email address
    , as intended.
Preferred Name in Attendance | School Email Requirement & Improved Notification Replies | Security Template Management | Maintenance and Bug Fixes
🌟Preferred Name in Attendance
We’ve updated Attendance views (Daily, Weekly, and Visual) to display preferred names, making it easier for teachers and administrators to quickly recognize and address students. This enhancement streamlines attendance taking and aligns the system with how students are commonly addressed in the classroom.
  • The display format is Last Name, First Name (Preferred Name). Example: Doe, John (Johnny)
  • If no preferred name is set, the student’s legal name will appear as usual with no parentheses.
  • You will see the change in both Classroom module - attendance and School module > Instruction > Attendance pages.
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🌟School Email Requirement & Improved Notification Replies
  • School Contact Email Now Required
    : The Contact Email Address under Setup > School Contact Info is now a required field to ensure consistent communication.
  • Automated Email Reply Update:
    System-generated notifications (attendance, gradebook, conduct, login alerts, etc.) will now use the school’s email address as the default Reply-To, so parent responses go directly to the school instead of support.
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These updates improve communication accuracy, reduce misdirected replies, and ensure families connect directly with your school.
🔐Security Template Management
We’ve enhanced the Security Template page to improve configuration efficiency:
  • Sticky Header
    : Permissions header remains visible while scrolling.
  • Select All / Deselect All
    : Quickly manage multiple permissions at once.
  • Bulk Actions:
    Apply permissions options in a single step.
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While Security Templates are managed by our support team, these improvements significantly reduce setup and update time — allowing for faster implementations and quicker turnaround for schools.
🌟Maintenance and Bug Fixes
  • Enhanced Year Rollover for Courses & Sections:
    All course and section settings — including Standard Rollup Type — now carry over correctly to the new school year, reducing manual setup and ensuring a smoother transition.
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  • Gradebook Export Fix:
    Assignment names and associated standards now export correctly to Excel, providing complete and accurate gradebook data.
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  • Household Portal Layout Fix:
    The Change Password page now displays properly aligned fields with a single Security Questions section for a cleaner, more consistent experience.
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  • Report Card Regeneration Update:
    The “Regenerate” filter has been renamed to “Show records needing regeneration” and converted to a toggle, making it easier to identify and update report cards marked with an asterisk (*).
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  • Attendance Arrival/Dismissal:
    Manual Time Entry: You can now type arrival and dismissal times directly, making attendance entry faster and more intuitive.
  • We have also fixed additional issue of unwanted validation errors when the configuration is twice attendance a day.
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🌟Bug Fixes
  • Fixed an issue where Admins impersonating Classroom or Household users were repeatedly prompted to select a user; impersonation now registers the user correctly on first selection.
  • We’ve improved email validation reliability by adding a fallback check. If our external validation service is temporarily unavailable, the system will now automatically apply internal basic email checks to ensure users can continue adding or updating email addresses without disruption. Once the external service is restored, it will resume as the primary validation method.
Attach Documents to Announcements | Attendance Arrival/Dismissal Improvements | Transparency in School Remittance and Payment Reports | Improved Communication Restrictions for Special Custody Status | Class Schedule Calendar Improvement | Maintenance and Bug Fixes
🌟
Attach Documents to Announcements
We’ve added a highly requested feature to make communication easier! Teachers (from Classroom module) and Admins (from School Module) can now attach documents directly to announcements, so parents can easily access important files like flyers and handbooks.
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🆕What’s New?
  1. Add Attachments to Announcements - Upload multiple documents at once (up to 10 MB per file) when creating announcements in both School and Classroom modules.
  2. Supported File Types
  • Documents: .doc, .docx, .pdf, .txt, .rtf, .csv, .xlsx, .xls, .ppt, .pptx
  • Images: .jpg, .jpeg, .png, .gif, .bmp, .ico, .webp, .tif, .tiff
  1. Security & Restrictions - Executable files and audio/video files cannot be uploaded for safety and performance.
  2. Helpful Guidance - A clear help text will remind you of size limits and restrictions while uploading.
Here is how the attachment will show within the announcement widget in dashboards image
🌟
Attendance Arrival/Dismissal Improvements
  1. Flexible Arrival & Dismissal Time Entry - We’ve made attendance tracking even easier!
  • Independent Dismissal Entry - Record dismissal times even if arrival time hasn’t been entered. Perfect for scenarios where students leave and return outside the usual sequence.
  • Improved Validation Experience - If you enter an invalid time, the system will show an error without clearing your previously saved data, so you can correct it quickly.
  • Smart Field Visibility - Arrival and dismissal fields are automatically hidden when you select “Absent” as the attendance type, keeping the interface clean and relevant.
🌟
Attendance by Class report
  • This report is updated to include the Arrival and Dismissal timestamp data.
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🌟
Transparency in School Remittance and Payment Reports
To provide schools with complete clarity on financial transactions, we’ve updated the School Remittance Report and Payments Report:
🆕What’s New?
  • Added Columns: Transaction Fees and Total Amount are now displayed alongside the existing Amount column.
  • Improved Report Layout: Both columns appear on the inside pages of the report, with sub-totals for each column.
  • Payments & Account Modals: Transaction Fees and Total Amount are now visible when you click on Payment or Account. Modal size has been adjusted for better readability.
✔️Why This Matters:
Schools can now easily view the breakdown of transaction fees and total amounts, ensuring full transparency and reducing confusion.
Remittance Report
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Payment Report
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🌟
Improved Communication Restrictions for Special Custody Status
We’ve strengthened communication controls to protect student privacy:
  1. Contacts with Special Custody Status: Individuals marked as Restrained, Monitored, or Visitation will no longer receive school communications, including
    bulk emails
    .
  2. Why This Matters: This update ensures restricted information is not shared with contacts who should not have access, aligning with portal access restrictions.
  3. Impact: Schools can confidently manage communications without risk of sending information to restricted contacts.
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🌟
Class Schedule Calendar Improvement
Schedule calendar in the Household portal now shows Full-Day schedule to ensure all classes are visible, even those outside standard school hours:
  1. Dynamic Full-Day Display: If class occur before 7:00 AM or after 4:00 PM, the calendar adjusts automatically:
  • Normal schedule: Shows 7 AM – 4 PM
  • Classes before 7 AM and after 5 PM: Shows 24 hours (12 AM – 12 AM)
  • Classes after 5 PM only: Shows 7 AM – 12 AM
  • Classes before 7 AM only: Shows 12 AM – 5 PM
  1. Month, Week, and Day Views: All views now reflect the complete schedule, including early morning and late evening classes.
  2. Why This Matters: Perfect for schools offering summer programs, after-school care, and other extended schedules—parents and staff can now see every event at a glance.
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🌟
Maintenance and Bug Fixes
  • Process Queue
    : We’ve improved system performance by separating the processing queues for communication messages and report cards. This prevents them from competing for priority and ensures faster, smoother delivery for both.
  • Clever Sync Alert
    : We improved the Clever SFTP sync process to ensure accurate reporting for all schools. The system now uses enhanced log filtering to correctly identify when all six required files have been successfully sent to clever and avoid any false failure alerts.
  • Student Progress Report
    : Time out issue for high school is fixed. The underlying query has been updated and validated, ensuring accurate section counts and smooth report processing. image
  • UI Logger
    : We’ve fixed an issue where the UI Logger wasn’t capturing activity in browsers including Chrome, Edge, and Safari due to a JavaScript error. With this fix, logging now works reliably across all supported browsers, ensuring accurate data is collected and stored in the database again.
  • Gradebook Codes
    : Validation has been added to the Gradebook Codes to prevent the use of invalid color values. Both font and background color codes are now required to be valid 3‑ or 6‑digit hexadecimal formats. image
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